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EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment at the heart of a community of more than 17,000 people, including over 12,500 students and 4,000 researchers from more than 120 different countries.

Administrative assistant

Mission

To support the ICE laboratory in Fribourg Campus, we are looking for an administrative assistant available from 15.02.2025.

Main duties and responsibilities

Support the Unit with its daily operation, financial management and perform general administrative tasks:

  • Assistance with funds and grants management, monitoring of expenditures, financial reporting (salaries, budget forecast, invoices and credit card expenses), purchases and reports;
  • Administrative management of staff members & interns, support to hiring process, accreditation, absences follow-up, onboarding of new joiners, employees’ lifecycle support;
  • Organization of visitors’ venue (visas, logistics, travel and accommodation);
  • Organization of conferences, seminars and travel of collaborators.

Profile

  • Previous experience in the role of Administrative Assistant
  • Dynamic, efficient, open and proactive, with an exceptional sense of responsibilities;
  • Excellent organizational skills and capable of working autonomously;
  • Confident and precise with budget organization and accounting;
  • Ability to work with a diverse and multicultural group;
  • Fluent in English and French, additional languages are a plus;

We offer

  • Excellent work conditions
  • A multicultural and stimulating environment
  • Possibilities of further education

Informations

Contract Start Date : 15.02.2025

Activity Rate : 30%

Contract Type: CDI

Reference: 1280

Contact: teresa.messina@epfl.ch

Interested candidates are encouraged to submit their application as a single PDF file (in English) that contains:

  •     Motivation letter (max. 1 page)
  •     Detailed CV
  •     Contact details of 3 referees

 










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