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EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment at the heart of a community of more than 18,500 people, including over 14,000 students and 4,000 researchers from more than 120 different countries.

Administrative assistant

Mission

We are looking for a part-time Administrative Assistant/Finance Assistant for a computational and theoretical laboratory at EPFL. The position will be based at Campus Biotech in Geneva.

Main duties and responsibilities

  • Manage funds and research grants, including budget tracking, monitoring of expenses, purchases, and inventory, as well as financial reporting (salaries, budget forecasts, invoices, travel reimbursements, and credit card expenses).
  • Oversee the administrative management of staff and interns in coordination with HR, including recruitment support, accreditation, absence tracking, onboarding, offboarding, and overall employee lifecycle support.
  • Handle travel arrangements and reimbursements for the professor and collaborators, as well as occasionally assist with seminars and conferences.
  • Coordinate laboratory events.
  • Help organize visitor stays, including travel, logistics, and accommodation.

Profile

  • Fluency in English is essential; good command of French is also required.
  • Ability to thrive in a multicultural environment and contribute to a young, dynamic team.
  • Excellent organizational skills and ability to work independently while also following instructions, ensuring smooth and efficient collaboration with the professor and team members.
  • High degree of accuracy, discretion, and reliability.
  • Dynamic, efficient, open-minded, and proactive, with strong prioritization skills and a pragmatic approach.
  • Proficiency in Microsoft Office tools and readiness to learn university-specific platforms.

We offer

  • A dynamic and multicultural work environment within a world-renowned multidisciplinary institution  
  • Attractive working conditions
  • Opportunities for continuous training  

Informations

Contract Start Date : 02/15/2026 

Activity Rate Min : 20.00 

Activity Rate Max : 50.00 

Contract Type: CDD

Duration: 1 year fixed term contract, renewable

Reference: 1918 










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