Administrative assistant (50%)
Mission
To support one of our STI laboratories in the coming months, we are looking for an administrative assistant available immediately for a 12 month assignment.
Main duties and responsibilities
Support the Unit with its daily operation, financial management and perform general administrative tasks:
- Assistance with funds and grants managements, monitoring of expenditures, financial reporting (salaries, budget forecast, invoices and credit card expenses), purchases and reports;
- Administrative management of staff members & interns, support to hiring process, accreditation, absences follow-up, onboarding of new joiners, employees’ lifecycle support;
- Organization of visitors’ venue (visas, logistics, travel and accommodation);
- Organization of conferences, seminars and travel of collaborators.
Profile
- Capable of taking on multiple responsibilities and multi-tasking, solid experience in bookkeeping and expertise in Microsoft Office software (excel, word, powerpoint, outlook, etc.);
- Dynamic, efficient, open and proactive, with an exceptional sense of responsibilities;
- Excellent organizational skills and capable of working autonomously while ensuring successful teamwork;
- Confident and precise with budget organization and accounting;
- Ability to work with a diverse and multicultural group;
- Fluent in English and French, additional languages are a plus;
We offer
- Excellent work conditions
- A multicultural and stimulating environment
- Possibilities of further education
Informations
Contract Start Date : As soon as possible
Activity Rate : 50.00
Contract Type: CDD
Duration: 12 months
Reference: 1102