Administrative assistant (60-80%)
Mission
We are looking for a part-time Administrative/Finance Assistant for several experimental laboratories at EPFL. The position will be based in Lausanne.
Main duties and responsibilities
- Manage funds and research grants, including budget tracking, monitoring of expenses, purchases, and inventory, as well as financial reporting (salaries, budget forecasts, invoices, travel reimbursements, and credit card expenses).
- Oversee the administrative management of staff and interns in coordination with HR, including recruitment support, accreditation, absence tracking, onboarding, offboarding, and overall employee lifecycle support.
- Handle travel arrangements and reimbursements for the professor and collaborators and occasionally assist with seminars and conferences.
- Coordinate laboratory events.
- On rare occasions, organize visitor stays, including travel, logistics, and accommodation.
Profile
- Fluency in English is essential; good command of French is also required.
- Ability to thrive in a multicultural environment and contribute to a young, dynamic team.
- Excellent organizational skills and ability to work independently while also following instructions, ensuring smooth and efficient collaboration with the professor and team members.
- High degree of accuracy, discretion, and reliability.
- Dynamic, efficient, open-minded, and proactive, with strong prioritization skills and a pragmatic approach.
- Proficiency in Microsoft Office tools and readiness to learn university-specific platforms.
We offer
- A stimulating, dynamic, interdisciplinary, and international work environment
- An internationally renowned academic institution, growing rapidly in research, education, and innovation
- Excellent working conditions
Informations
Contract Start Date : 11/15/2025
Activity Rate Min : 60,00
Activity Rate Max : 80,00
Contract Type: CDD
Duration: 1 year fixed term contract (CDD), renewable
Reference: 1802