Administrative assistant 30% - 40%
Main duties and responsibilities
Support the Unit of Professor McCabe with its daily operation, financial management and perform general administrative tasks:
- Assistance with funds and grants managements, monitoring of expenditures, financial reporting (salaries, budget forecast, invoices and credit card expenses), purchases, inventory, asset tracking and reports;
- Administrative management of staff members & interns, support to hiring process, accreditation, absences follow-up, onboarding of new joiners, employees’ lifecycle support;
- Organization of visitors’ venue (visas, logistics, travel and accommodation)
- Organization of conferences, seminars and travel of collaborators.
Profile
- Capable of taking on multiple responsibilities and multi-tasking, solid experience in bookkeeping and expertise in Microsoft Office software (excel, word, powerpoint, outlook, etc.)
- Dynamic, efficient, open and proactive, with an exceptional sense of responsibilities;
- Excellent organizational skills and capable of working autonomously while ensuring successful teamwork;
- Confident and precise with budget organization and accounting;
- Ability to work with a diverse and multicultural group;
- Fluent in English and French
- The successful candidate will be capable of developing and executing an efficient operation in support of the activities of the Professor
Informations
Contract Start Date : As soon as possible
Activity Rate Min : 30%
Activity Rate Max : 40%
Contract Type: CDD
Duration: 6 months renewable
Reference: 1093