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EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment at the heart of a community of more than 18,500 people, including over 14,000 students and 4,000 researchers from more than 120 different countries.

Administrative assistant

Mission

The Laboratory of Nanoscience for Energy Technologies (LNET) is a dynamic and international group investigating emerging technologies for light energy conversion and storage. We are dedicated to a positive, diverse and supportive work environment. We are looking for an administrative assistant to provide critical support for our operations with professionality and enthusiasm.

Main duties and responsibilities

  • Accounting management of the lab’s budget, grants and third party funds (e.g., salaries, expenses, credit card, purchases, budget forecasting, financial reporting).
  • Staff administration (e.g., HR follow-up, visas, employment contracts, welcoming new joiners etc.)
  • Organization of visitors’ venue (visas, logistics, travel and accommodation) 
  • Organization of conferences, seminars and travel of collaborators
  • Expenses and credit card management and follow-up
  • Provision of general support and logistics to the lab
  • Management of the lab infrastructure
  • Communication (web, presentations, social media) of the lab

Profile

  • Full proficiency in both French and English is mandatory (both written and spoken)
  • Computer proficiency with a very good command of Excel, Word, PowerPoint, Outlook, etc…
  • Confident and precise with budget organization and accounting. Prior experience with accounting for European funds is a valuable plus.
  • Ability to interact with all levels of faculty, staff and students in multicultural/international environment
  • Self-driven, good sense of organization and initiative, rigorous and attention to detail
  • Commercial background or education (CFC de Commerce or equivalent)
  • Previous experience as an administrative assistant; a previous experience at EPFL is a strong asset 

We offer

  • A diverse and supportive work environment
  • Favorable working conditions
  • Possibility of continued education

Informations

Contract Start Date : 01/01/2026 

Activity Rate Min : 20.00 

Activity Rate Max : 40.00 

Contract Type: CDD

Reference: 1781 










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