Assistant.e administratif.ve
Your Mission
You will provide administrative support and expertise to the associate vice-presidency for postgraduate education (AVP-PGE), in all matters regarding continuing education and the Extension School. The team’s mission is to ensure that EPFL provides a strong continuing education/lifelong learning which meets the current and future needs of the society and the economy, in the areas of science, technology, innovation and engineering
Main duties and responsibilities include
- Accounting management of the unit’s budget, seed grant process and third-party funds (e.g., salaries, expenses, credit card, purchases, budget forecasting, financial reporting)
- Managing/administrating seed grant process, including coordinating the grant application and grant reporting processes
- Staff administration (e.g., HR follow-up, visas, employment contracts, holidays etc.)
- Planning meetings for the Head of EPFL Extension School
- Organization of visitors’ venue (visas, logistics, travel and accommodation)
- Organization of conferences, seminars and travel of collaborators
- Expenses and credit card management and follow-up
- Provision of general support and logistics to the unit
- Management of the unit’s infrastructure
- Responsible for the filing, archiving, data collection and reporting of the unit
- Communication (keep website updated, develop charts and presentations) of the unit
Your profil
- Full proficiency in both French and English is mandatory (both written and spoken)
- Computer proficiency with a very good command of Excel, Word, PowerPoint, Outlook, and WordPress.
- Understanding and experience of working with LMS, CRM and CMS platforms is desirable.
- Ability to source, compile and present data coming from different sources.
- Confident and precise with budget organization and accounting
- Experienced in (or willing to learn) grants' administration process
- Ability to interact with all levels of faculty, staff and students in multicultural/international environment
- Ability to work in a complex/ matrixed organization structure
- Self-driven, good sense of organization and initiative, rigorous and attention to detail
- Previous experience as an administrative assistant; a previous experience at EPFL is a strong asset
We offer
- An opportunity to work in a dynamic team and a fast-moving project
Informations
Date d'entrée en fonction : [[01.01.2025]]
Taux d'occupation min : [[40%]]
Taux d'occupation max : [[50%]]
Type de contrat : [[CDD]]
Durée : [[1 year]]
Référence : 1172