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EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment at the heart of a community of more than 18,500 people, including over 14,000 students and 4,000 researchers from more than 120 different countries.

Administrative Assistant 40%-50%

Mission

The GALATEA Laboratory is looking for an administrative assistant to support Prof. Yves Bellouard in the administrative and financial management of his research lab.

Main duties and responsibilities

  • Accounting management of the lab's budget, grants and third party funds (e.g., salaries, expenses, credit card, purchases, budget forecasting, financial reporting)
  • Staff administration (e.g., HR follow-up, employment contracts, welcoming joiners etc.)
  • Organization of visitors' venue (logistics, travel and accommodation)
  • Organization of conferences, seminars and travel of collaborators
  • Expenses and credit card management and follow-up
  • Provision of general support and logistics to the lab
  • Communication (web, presentations, social media) of the lab

Profile

  • Full proficiency in both French and English is mandatory (both written and spoken)
  • Computer proficiency with a very good command of Excel, Word, PowerPoint, Outlook, etc.
  • Confident and precise with budget organization and accounting
  • Ability to interact with all levels of faculty, staff and students in multicultural/international environment
  • Self-driven, good sense of organization and initiative, rigorous and attention to detail
  • Commercial background or education (Maturité gymnasiale or commecial school diploma)
  • Previous experience as an administrative assistant; a previous experience at EPFL is a strong asset

We offer

  • A dynamic and multicultural working environment in an internationally renowned multidisciplinary institution
  • Attractive working conditions
  • Possibilities of further education

Informations

Contract Start Date : Ideally June 2025 (before or after to be discussed depending on availability)

Activity Rate Min : 40.00 

Activity Rate Max : 50.00 

Contract Type: CDI

Reference: 1450 










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